Booking rooms
Students can book College rooms for meetings and events.
Rooms can be booked using the form below. This includes recurring meetings of JCR, MCR, supervisions & society bookings.
- Please check the room availability before making your booking request.
- Please note that bookings need to be submitted at least 10 days prior to the event taking place.
If you need help or advice please contact the Conference Office.
Bookings are only confirmed once the Conference office have confirmed details with you and approvals are received.
Terms and conditions
Terms and Conditions for Student Bookings
Information about Churchill College’s licensed premises
Procedure for bookings
(a)Â All bookings must be made through the Conference and Events Office, those wishing to use a room should check availability online and/or with the office.
(b)Â The online booking form should be completed, if the room is available the office will make a provisional booking, the booking will either be confirmed if the booking requirements are met or await permission from the Dean. All fields must be filled in on the booking forms.
(c)Â You may be required to submit further information for the booking to proceed and will be contacted by the Conference Office if this is required.
(d)Â Any booking conditions imposed by the Dean will be communicated to the student making the request. All booking details will be communicated to the relevant departments by the office.
(e)Â All bookings are only confirmed once approvals have been received by the Conference Office and confirmed with the Hirer.
(g)Â If payment is required a contract will be issued by the Conference Office.
Non-refundable charges for student related activity
(a)Â Normally no deposit or payment is required for Churchill College Official Club and Society Functions, but any additional requirements, damage or additional cleaning will be charged as appropriate.
(b)Â Private Parties and Garden Parties
There will be a non-refundable charge of £50.00 for a private booking of either a meeting room or area of the grounds. Any damage or additional cleaning will be charged in addition, as appropriate.
(c)Â University Clubs and Societies
Meeting room bookings –price dependent on the room booked.
Garden parties – There will be a maximum capacity of 100 students.
Groups of up to 50 – £100
Groups of between 50 and 100 – £200
Room booking request form
Bookings need to be submitted at least 10 days prior to the event taking place. Before booking a room please check which rooms/areas are available.
You must read the terms and conditions (a requirement of all booking requests) before completing the form. Requests submitted by students will be passed to the Dean for approval. Once approved, the Conference Office will contact you.
